91暗网

Using & Managing a P-Card

P-Cards are procurement cards issued to departments and organizations upon request. P-Cards may be used when a vendor does not accept purchase orders and items are not available through a catalog supplier. Items available through catalog suppliers are not eligible for purchase on the P-Card. P-Cards are expensed in Chrome River.

For more information, .

Direct Payments

Direct payments, also referred to as Direct Pays, do not require a purchase order. Direct payment purchases are limited to purchases using agency funds, entertainment, on-site business meal & beverages, mortgages, leases, rent, replenishment of postal meters, utilities, and visa fees. Direct pays are created in BearKatBuy for all 7XXXX account codes. All other accounts, such as revenue or clearing accounts, must submit a paper Direct Pay Form.

Purchasing Food, Promotional Items and Gifts

University departments may not use state funds to purchase food, with the exception of the Law Enforcement Management Institute of Texas and the Corrections Management Institute of Texas. All food, beverage, and refreshment purchases require the approval of the Financial Manager and shall be funded only out of auxiliary, designated, restricted, or gift funds.

You must complete the FO-19 or Aramark Catering form in BearKatBuy when purchasing the following:

• Food
• Beverages, including alcohol
• Promotional Items
• Gifts, including flowers and awards

What should I select for Direct Purpose?

To ensure your purchase meets TSUS guidelines, you must select the appropriate direct purpose code.

What should I select for Specific Limitations?

To ensure the correct funding source is used, you must select the appropriate specific limitations code.